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Adam Verner
Contributore Level V
Joined: 04 Jan 2007
Posts: 198
Location: Chicago
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 Posted: Tue Mar 19, 2013 4:47 am Post subject: Invoicing used to be simple... |
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Sigh - working for large companies has its good points and its bad points. I used to just email an invoice to my contact, done and done. Now they've implemented a new procedure to "simplify" things:
(names have been changed to protect the innocent)
| Quote: | Steps to certificate a narration service
1. LM (Learning Methodologies representative) will enquire the narration service to the Vendor
2. Vendor sends quotation for the project by email to LM
3. With LM OK, Vendor starts the service
4. Once the work have been done, LM will certify the reception of the service to Company USA (Anne) adding the Vendor and Cost Center Responsible (Lilia) in CC. The email must include the following information:
· Contracted Item and quantities:
o ONE VOICE TALENT/ REC. MIN
o ADDITIONAL VOICES
· Cost center: 411010266 “USA - TRAINING PROGRAMS”
· Cost element: 5211148333 “Consulting - Advisory serv and consultancy”
· Certification Date
5. With the information provided by LM, USA: creates the HES under the corresponding contract number (3701394012) and replies to Vender with the PO Number by email.
6. Cost Center Responsible (Lilia) authorizes the HES in SAP and confirms so by email.
7. With that information the Vendor can prepare the invoice adding in it a reference both the PO number and the contract number in it. |
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Scolaidhe
Guest
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| Posted: Tue Mar 19, 2013 5:10 am Post subject: |
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| "Certificate" as a verb? That sounds like something Philip Banks might say. |
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Philip Banks
Je Ne Sais Quoi
Joined: 20 Jun 2005
Posts: 11075
Location: Portgordon, Scotland
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| Posted: Tue Mar 19, 2013 5:18 am Post subject: |
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| Three times with different inflections. |
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heyguido
MMD
Joined: 31 Aug 2011
Posts: 2507
Location: RDU, the Geek Capitol of the South
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| Posted: Tue Mar 19, 2013 6:49 am Post subject: |
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Obviously, this is NOT a US company, but another one of those damn mills.
Bangalor? Or perhaps, Mumbai?
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Don Brookshire
"Wait.... They wanna PAY me for this?" |
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Bish
3.5 kHz
Joined: 22 Nov 2009
Posts: 3738
Location: Lost in the cultural wasteland of Long Island
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| Posted: Tue Mar 19, 2013 7:13 am Post subject: |
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Strangely enough, I quickly looked at it and thought... must be a US company 
I recently had a wonderful experience where I did a job for a "creative" department of a large monolithic corporate entity. To be paid, I had to provide an estimate for the job after doing it so they could raise the PO... with the PO raised, I could bill against my estimate... but I couldn't provide an estimate because I didn't have an accredited vendor number, to get a vendor number, I had to apply... round and round and round and...
ISO9000?
Sarbanes-Oxley?
Take your pick... $2,500 worth of internal corporate processing for a $1,000 invoice? It's one of the reasons I ran away screaming from the corporate world.
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Bish a.k.a. Bish
Smoke me a kipper... I'll be back for breakfast.
I will not feed the trolls... I will not feed the trolls... I will not feed the trolls... I will not feed the trolls. |
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heyguido
MMD
Joined: 31 Aug 2011
Posts: 2507
Location: RDU, the Geek Capitol of the South
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| Posted: Tue Mar 19, 2013 8:03 am Post subject: |
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| Quote: | | will enquire the narration service |
| Quote: | | Once the work have been done |
| Quote: | | will certify the reception of the service to Company |
English as a second language much?
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Don Brookshire
"Wait.... They wanna PAY me for this?" |
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Bish
3.5 kHz
Joined: 22 Nov 2009
Posts: 3738
Location: Lost in the cultural wasteland of Long Island
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| Posted: Tue Mar 19, 2013 8:19 am Post subject: |
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Oh, c'mon... I did say "I quickly looked"
I'm doubting India as a source though... they usually have a better handle on formal or bureaucratic English than most Brits!
Actually... now I look at it, it reminds me of current US college level.
(reaches below desk and puts on tin-hat, bracing himself for the abuse)
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Bish a.k.a. Bish
Smoke me a kipper... I'll be back for breakfast.
I will not feed the trolls... I will not feed the trolls... I will not feed the trolls... I will not feed the trolls. |
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heyguido
MMD
Joined: 31 Aug 2011
Posts: 2507
Location: RDU, the Geek Capitol of the South
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| Posted: Tue Mar 19, 2013 8:28 am Post subject: |
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Wanker.
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Don Brookshire
"Wait.... They wanna PAY me for this?" |
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Adam Verner
Contributore Level V
Joined: 04 Jan 2007
Posts: 198
Location: Chicago
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| Posted: Tue Mar 19, 2013 9:26 am Post subject: |
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Heh - oh yes, English is not their first language....by far. This is actually one of their better written communications.
No one has guessed the country yet, though!
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Adam
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heyguido
MMD
Joined: 31 Aug 2011
Posts: 2507
Location: RDU, the Geek Capitol of the South
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| Posted: Tue Mar 19, 2013 9:28 am Post subject: |
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Most likely asian. I'm going with China.
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Don Brookshire
"Wait.... They wanna PAY me for this?" |
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Lee Gordon
A Zillion
Joined: 25 Jul 2008
Posts: 6864
Location: West Hartford, CT
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| Posted: Tue Mar 19, 2013 10:37 am Post subject: |
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I have been jumping through similar hoops with a major multi-national company since 2009. The people I do business with are here in CT. The people they get their budgets approved by are in MA. The accounts payable department is in GA. The corporate HQ is in the Netherlands. Following their billing procedures is a major faff.
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Lee Gordon, O.A.V.
Voice President of the United States
www.leegordonproductions.com
Twitter: @LeeGordonVoice
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Scott Pollak
The Gates of Troy
Joined: 01 Jun 2010
Posts: 1903
Location: Looking out at the San Juan mountains
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| Posted: Tue Mar 19, 2013 11:04 am Post subject: |
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| Lee Gordon wrote: | | ...The accounts payable department is in GA.... |
Oh. So they ARE a foreign company. 
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Scott R. Pollak
Clients include Pandora, NPR Atlanta, Wells Fargo, Cisco, Humana, Publix, UPS, AT&T, HP, Xerox and more.
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Mandy Nelson
MMD
Joined: 07 Aug 2008
Posts: 2914
Location: Wicked Mainah
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| Posted: Tue Mar 19, 2013 1:17 pm Post subject: |
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I was contacted by a former client from her gmail account saying her new company wanted to use me. Sent over my rate sheet. Got accepted. Then SLAM - actually a huge corporation and I, too, had to apply to be a vendor. And round and round and round. I'm happy for the work, though, because they've got lots of it for me!
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